Project Administrative Assistant

2 weeks ago

Taipei Taipei City, Taiwan JLL Full time $104,000 - $130,878 per year

Job Description – Project Administrator (Office Fit-Out)
Position:
Project Administrator

Department:
Facilities / Projects

Reports to:
Project Manager / Senior Project Manager / PM Head

Location:
Taipei

Role Summary

The Project Administrator provides essential support to the project team in delivering office fit-out and workplace projects. The role focuses on administration, documentation, and coordination to ensure projects run efficiently. This is a great entry-to-mid level position for those developing toward full project management.

Key Responsibilities

  • Maintain project documentation, including contracts, drawings, schedules, meeting minutes, and reports.
  • Assist in preparing RFPs, collecting quotations, and organizing vendor documentation.
  • Track project budgets, invoices, and payments, ensuring records are accurate and up to date.
  • Schedule and coordinate project meetings, prepare agendas, and document action points.
  • Support communication between internal teams, consultants, contractors, and suppliers.
  • Monitor progress updates and assist PMs in preparing status reports for stakeholders.
  • Handle logistics such as site access permits, deliveries, and equipment tracking.
  • Assist with compliance requirements (safety documentation, permits, sustainability reporting).
  • Provide general administrative support to project managers and the wider team.

Qualifications & Experience

  • Bachelor's degree is a plus. (Business Administration, Project Management, Engineering, or related field).
  • 1–3 years of work experience, ideally in construction, fit-out, facilities, or project coordination roles.
  • Familiarity with project management software and Microsoft Office Suite.
  • Strong organizational skills and attention to detail.
  • Good communication skills in [local language] and English.

Competencies

  • Highly organized and able to manage multiple tasks simultaneously.
  • Team-oriented, with a service mindset toward supporting project delivery.
  • Willing to learn project processes and develop technical understanding.
  • Reliable, proactive, and detail-focused.

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