Administrative Assistant

2 weeks ago

Taoyuan City, Taiwan Element Solutions Inc Full time NT$360,000 - NT$480,000 per year

Job Purpose:Mainly take responsibility for Administration affairs of all Taoyuan Plant,Depending on the work situation, the scope of work may be expanded to the entire Taiwan region。

Office supply application 、Stationary application 、others under administration affairs

I. Guest Reception and Administrative Support
1. Arrange guest transportation (airport, hotel, and inter-site transportation) and handle reimbursement requests from the dispatch company.
2. Assist with guest room reservations and create welcome signs.
3. Process applications for foreign guests entering the factory (including the ITRI certificate application process).
4. Prepare tea, snacks, and conference room settings, and manage conference room reservations.
5. Mail invoices and return envelopes to domestic clients.

II. Procurement and Reimbursement
1. Request and reimburse stationery, copy paper, and utility supplies (such as toilet paper and paper towels).
2. Purchase pantry beverages and snacks (coffee beans, tea leaves, milk, sports drinks, mineral water, etc.).
3. Manage group meals (ordering meals, external audits, and expense reconciliation and reimbursement).
4. Purchase miscellaneous items (stamps, office cleaning supplies).
5. Purchase invoices and stamps (including mailing and distribution). 6. Reimbursement for company telephones, business mobile phones, fuel expenses, taxes, etc.

III. Facility and Equipment Management
1. Water dispenser maintenance and management (contact with outsourced vendors, filter replacement, and cleaning).
2. Management of outsourced office and factory cleaning services, and expense reimbursement.

3. Annual factory sanitation and disinfection schedule and liaison with vendors.
4. Security and police management (factory safety, security during holidays, and monthly reimbursement).
5. Parking lot access and exit management (remote control issuance and usage records).
6. Official vehicle and rental vehicle management (contracts, ticket notifications, fuel costs, and taxes).
7. Uniform and safety shoe management (procurement, issuance, and maintenance).

IV. Human Resources and Internal Administrative Support
1. Overtime statistics and compilation for all factory personnel.
2. Business cell phone processing and follow-up management.
3. Land lease management and rent payments. 4. Worship and festival purchases (sacrificial meats, fruits, and festive items).
5. Document organization, filing, mailing, and return envelope delivery

V. Switchboard and External Relations
1. Responsible for switchboard transfers and answering customer calls.
2. Assist with business inquiries from new customers or vendors.

Work Experience: At least one year of experience in general administration or procurement is preferred.
Professional Knowledge: Administrative procurement processes, payment processing systems, plant maintenance, and general knowledge of vendor management are preferred.
Language Proficiency: Fluent in Chinese, with basic English reading and writing (for dealing with foreign guests and documents) preferred.
Core Skills: Communication and coordination skills, attentiveness, time management, problem-solving, and service-oriented.
Personality: Steady, honest, proactive, multi-tasking, and good stress tolerance.

College degree or above, preferably in Administration, Business Management or related majors.

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