Administration Manager

Changing how we live today

to help secure our future.

Join us at Gentari to be part of this exciting, purposeful journey towards a cleaner energy future.

Gentarians are passionate about sustainability - our purpose is to solve the world's most pressing sustainable energy needs. Here at Gentari, we move differently. Teams seek out opportunities to work with one another to achieve shared goals and we trust our people with the freedom and autonomy in ways of working to spur innovative thinking and creativity. We aim to keep good people at the heart of what we do by ensuring that our people feel empowered to chart career paths alongside personal growth. Beyond the promise of an open and flexible work environment, we hope to make Gentari feel like a second home, a place where everyone is valued, and differences are celebrated.

The Administration Manager is responsible for managing office operations, financial processes, HR and IT support, corporate secretarial coordination, and PR/event management. This role ensures smooth administrative functions, supports business operations, and provides direct assistance to the Project Director while liaising with internal teams and external stakeholders.

Responsibilities

Office Administration & IT Support

• Oversee day-to-day office operations, ensuring an efficient and well-organized work environment;
• Manage office facilities, procurement of office supplies, IT equipment, and vendor contracts;
• Ensure compliance with local office regulations, safety standards, and company policies;
• Act as the primary contact for IT-related issues, coordinating with HQ IT teams for troubleshooting and ensuring smooth operation of IT infrastructure.

Finance Support

• Coordinate invoice processing, vendor payments, and office expense tracking;
• Ensure timely processing of payments and financial transactions in compliance with local regulations;
• Assist with financial reporting related to office operations.

Corporate Secretarial & Compliance Coordination

• Liaise between HQ Corporate Secretarial (Co-Sec) team and appointed local agents for compliance matters;
• Ensure timely submission of statutory filings, business licenses, and other regulatory requirements through local agents;
• Support board meetings, shareholder meetings, and maintain corporate records;
• Assist in retrieving corporate documents for audits or internal use.

HR Administration & Employee Support

• Assist in local HR operations, including employee onboarding, contract administration, and benefits coordination;
• Support payroll processing, leave tracking, and employee engagement initiatives in alignment with HQ HR policies;
• Ensure compliance with local labor laws and company HR policies.

PR, Communications & Event Management

• Support corporate branding, public relations, and stakeholder engagement activities;
• Organize corporate events, conferences, and business meetings;
• Build and maintain relationships with government agencies, media, and industry stakeholders;
• Assist in preparing bilingual reports, presentations, and public relations materials.

Executive Support To Project Director

• Provide administrative and logistical support to the Project Director, including scheduling meetings, preparing reports, and handling correspondence;
• Assist in stakeholder engagement with government agencies, business partners, and investors.

Requirements

• Bachelor's degree in business administration, Finance, Human Resources, or a related field;
• Minimum of 5 years in office administration, finance, HR, or corporate support roles;
• Experience in the renewable energy sector is an advantage;
• Fluency in Mandarin and English (spoken and written) is required;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), accounting software, and HR management systems;
• Strong organizational and multitasking skills;
• Ability to manage financial and administrative processes with attention to detail;
• Strong communication and interpersonal skills to liaise with internal teams and external partners;
• Ability to handle confidential information with integrity and professionalism;
• Proactive, self-motivated, and capable of working in a fast-paced environment.

For talent pipelining purpose, due to the heavy traffic of CVs, only qualified candidates will be notified.

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