Executive Assistant
7 hours ago
We are seeking an Executive Assistant to support our Chief Investment Officer in all parts of his professional and life schedule. This role requires an extraordinary degree of commitment and flexibility. It involves managing meeting scheduling, travel coordination, and day-to-day administrative operations, while anticipating needs and handling confidential matters with discretion. Success in this role will enable the CIO to deliver substantial impact to the firm.
Responsibilities- Manage calendars, resolve urgent scheduling conflicts, and coordinate internal and external meetings with seamless logistics.
- Coordinate domestic and international travel arrangements.
- Provide personal assistant support, including scheduling appointments and managing personal errands; travel with the CIO to provide on-site support as needed.
- Anticipate needs and identify problems proactively, looking around corners for solutions and leveraging available resources to solve problems.
- Handle sensitive and confidential information with the highest level of integrity and discretion.
- 4+ years of experience in an Executive Assistant or Personal Assistant role.
- Excellent written and verbal communication skills in English.
- Willingness to travel internationally with the CIO for one to four months per year.
- Detail-oriented, organized, and able to manage multiple priorities with a strong sense of urgency.
- Exceptional judgment and discretion when handling sensitive and confidential information.
- CV Screening – We will review your application based on the qualifications and experience outlined above.
- HR Interview – A focused conversation to assess your executive support experience, organizational skills, and suitability for the role.
- (Optional) Co – Founder/Partner Interview - To understand your experience and assess skill and cultural fit.
- Final Interview with the CIO – A concluding discussion to evaluate cultural fit, strategic alignment, and how you resonate with the firm's values.
Throughout the process, you'll be assessed for cultural fit through our company values:
- Drive – We believe the best team members are deeply passionate about what they do. That passion fuels their growth, drives them to seek out the best teams, and leads them to hold high expectations of themselves in pursuit of excellence.
- Ownership – We aim to extend ownership as broadly as possible across the firm. In return, we value people who take initiative, step up when needed, and treat the company's goals as their own.
- Judgment – We value those who see the big picture and focus on what truly drives impact and results. They use time wisely, adapt across domains, and always prioritize outcomes over comfort zones.
- Openness – We foster a culture of open communication, mutual challenge, and shared growth. We believe constructive debate and proactive knowledge sharing lead us closer to the truth—and better decisions.
- Competence – We work with people who bring exceptional intellectual strength. What sets them apart isn't just what they know—it's how they use what they know to navigate change, adapt quickly, and contribute meaningfully in fast-changing environments.
- Resilience – We perform under pressure. Markets move fast, and so do we—but we stay grounded, focused, and calm. We embrace uncertainty, learn from setbacks, and adapt quickly without losing sight of long-term goals.
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