Accounts Receivable and Billing Specialist

3 days ago

Taipei Taipei City, Taiwan Parexel Full time NT$1,200,000 - NT$2,400,000 per year
  • Processes approved invoices in the Oracle R12 system. Checks for accuracy and ensure that invoice meets clients and contracts specifications
  • Collaborates with Project Financial Managers to ensure accurate, complete, and timely client billings.
  • Interacts with clients and Project Financial Analyst and Project Managers to review, reconcile billing issues and create/maintain client contact records
  • Reports, investigates and resolves any billing irregularities, aged billing discrepancies and payment issues with the Collections Representative, Finance and Project Managers;
  • Manages monthly client invoicing for completion within established financial deadlines.
  • Raises invoices in Oracle, ensures invoices are printed and dispatched in timely fashion
  • Prepares of domestic/international customer invoices when requested
  • Checks for accuracy with respect to customer and local statutory needs, and with respect to applied VAT
  • Resolute of queries from clients, finance personnel and PFA on a timely basis
  • Maintains files billing paperwork, client correspondence and invoice backup
  • Adheres to department key controls. Upon project setup in financial systems, review project profile to ensure accuracy of header information.
  • At contract signature, reconcile billing milestones with total contract budget and work with Project Setup Group as needed to correct inconsistencies.
  • Review billing milestones upon each budget change to ensure data accuracy and consistency.
  • Prepare reports of project expenditure items for review by Project Financial Analyst, Project Leader, and others as needed, in preparation for billing on a regular basis.
  • Create billing events in accordance with contracted milestones or units and per discussion with Project Leader and Project Financial Analyst.
  • Work with Project Financial Analysts to conduct analysis of deferred and unbilled balances on studies.
  • Perform detailed analyses on project expenditures, as requested by Project Leaders or Project Financial Analysts, by investigating source systems.
  • Work with Project Financial Analysts to resolve issues with project setups, invoicing errors, etc.
  • Direct and follow up on AP reclasses and investigate additional information required based on client queries.
  • Serve as the primary point of contact for ad-hoc queries and reporting to the business; resolve and respond to all queries in a timely manner.
  • Reconcile and provide billing information to Business Operations upon study closure to ensure accuracy of project close out.
  • Monitor billing progress against budget and coordinate with Business Operations on changes in scope.
  • Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
  • Provides general assistance to Billing Supervisor as necessary
  • Provides training and support to other members of the AR Department and other staff as requested

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