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HR & Admin Operations Specialist

2 weeks ago

Taipei Taipei City, Taiwan Gene Solutions Full time

Gene Solutions is a pioneering and prominent genetic testing company in Asia dedicated to developing and providing access to next-generation genetic testing. The company delivers on:

  1. Reproductive Health: Offering unique
    Non-invasive Prenatal Testing
    (NIPT) that integrates screening for recessive and dominant single-gene disorders.
  2. Clinical Oncology: Including
    multi-cancer early detection
    (MCED),
    comprehensive genomic profiling
    (CGP) for precision therapy selection, and
    minimal residual disease
    (MRD) tracking using circulating tumor DNA (ctDNA) technology.

Gene Solutions envisions elevating healthcare in the region through advanced genomics and multi-dimensional artificial intelligence. With over 2.2 million tests provided to patients, the company demonstrates its commitment to accessible genetic testing services.

Key Responsibilities

HR & Payroll Support

  • Assist in payroll preparation and coordination by collecting data, checking basic accuracy, and liaising with external payroll vendors.
  • Support statutory contribution processes (e.g., PF, ESIC, gratuity) by preparing documentation and following up under guidance.
  • Maintain and update employee records, personnel files, and HR documentation in accordance with local requirements.
  • Support recruitment activities including interview scheduling, candidate coordination, onboarding, and offboarding administration.
  • Assist with employee engagement activities, internal communications, and HR events.
  • Provide administrative support to the regional HR team on HR programs and policy implementation.

Administration & Office Support

  • Assist with daily office administration, including coordination with vendors, office supplies, and service providers.
  • Act as a support contact for internal teams and external parties on routine administrative matters.
  • Support coordination with banks, service providers, and government-related administrative tasks as required.
  • Assist with travel bookings, expense claim collection, and basic office logistics.
  • Help maintain administrative records, licenses, and contracts.

Finance & Accounting Support (Non-Accounting)

  • Assist with invoice tracking, expense recording, and payment follow-up under supervision.
  • Support bank-related administrative tasks, such as payment documentation and basic record checks.
  • Coordinate with external accountants or finance teams by preparing and sharing required documents.
  • Assist in cost tracking, budgeting support, and internal data consolidation (no financial statement responsibility).

Qualifications

  • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • 1–3 years of experience
    in HR administration, office administration, or a similar support role.
  • Basic proficiency in Microsoft Outlook, Word, Excel, and HR systems.
  • General awareness of local labor laws and HR practices.
  • Good organizational and time-management skills.
  • Strong communication and interpersonal skills.
  • Detail-oriented with a willingness to learn.
  • Team-oriented, reliable, and supportive.
  • Exposure to recruitment coordination or recruitment marketing is a plus.