Office Manager

3 days ago

Taipei Taipei City, Taiwan CloudAlpha Capital Management Limited Full time $104,000 - $130,878 per year

We are a dynamic hedge fund manager seeking a highly organized and detail-oriented Office Manager to be responsible for general financial, administrative and HR operations of our Taiwan office. He/she can be based in either Hsinchu or Taipei. The ideal candidate shall be a proactive problem-solver with strong multitasking abilities, excellent communication skills, and a solid understanding of finance, admin and HR processes. This role is critical to ensuring the smooth operation of our firm and supporting senior management.

Key Responsibilities

Finance & Accounting

  • Manage day-to-day financial operations, including accounts payable/receivable, reimbursements, vendor payments, etc.
  • Prepare and maintain financial records, ensuring accuracy and compliance with regulatory requirements.
  • Assist with preparation of financial reports.
  • Coordinate with external accountants, auditors, and tax advisors as needed.
  • Monitor company budgets and expenses, ensuring cost-effectiveness.

Administrative Operations

  • Manage office supplies, refreshments, and equipment, ensuring the office is well-stocked and operational.
  • Oversee office maintenance, including liaising with building management and external vendors.
  • Organize and coordinate travel arrangements, accommodations, and itineraries for senior management.
  • Plan and execute office events, meetings, and conferences as needed.
  • Act as the primary point of contact for internal and external stakeholders.

Human Resources

  • Manage the onboarding process for new employees, including documentation, orientation, setup of IT systems, etc.
  • Administer employee benefits.
  • Maintain employee records and ensure compliance with HR policies and regulations.
  • Support senior management in recruitment efforts, including scheduling interviews and coordinating communications.

Compliance & Regulatory Support

  • Help compliance with internal policies and external regulations.
  • Assist in the preparation of regulatory filings and documentation.
  • Maintain confidentiality and handle sensitive information with discretion.

Qualifications

  • Bachelor's degree from reputable universities.
  • Experience in finance, admin or HR, preferably within financial or legal services industry. Ideally between 5 and 10 years' work experience (max 15 years).
  • Good knowledge of accounting principles, financial reporting, and HR processes. CPA is a plus.
  • Proficiency in Microsoft Excel/Word/PowerPoint. IT programming is a plus.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. Strong interpersonal and communication skills, with the ability to work collaboratively across teams. High level of integrity and professionalism, with a proactive and solutions-oriented mindset.
  • Proficient in both Mandarin and English.

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work in a fast-paced, dynamic environment.
  • Exposure to senior management and key decision-makers.
  • A supportive and collaborative team culture.

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