台灣徵才 - Office Administration Assistant Manager (行政副理)

General Information

Job Title

台灣徵才 - Office Administration Assistant Manager (行政副理)

Market

Taiwan

Brand

JRGTW Shared Functions

Department

People and Culture (PNC)

Job Requsition Published Date

21-Nov-2025

Job Information

Job Responsibilities:

Manage Administration Functions (35%)
 · Manage full spectrum of office administration functions to ensure smooth daily office operations (ensure administrative operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and managed, and reception desk and administration function are properly assigned and monitored 
· Manage office administration related contracts, leases, and price negotiations with SCM and manage relationships with vendors, service providers, and landlord, ensuring that all invoices are accurate and paid on time.
· Manage e-coupon production execution and data base maintenance with accuracy & efficiency
· Prepare annual budget for the office expenses, plan the expenditures, analyze variances, and carry out necessary corrections that may arise · Partner with HR and management team to develop and implement office policies, procedures, and standards to guide the operation of the office
· Maintain a safe, secure, and pleasant work environment

Support Management Team and RSC Staff (30%)
· Point person for JRGTW to coordinate schedules, appointments, and bookings meetings (with JRG, Yum, Taiwan Management meeting, external Associations…etc.)
· Manage executives' schedules, calendars, and appointments (CEO, FD and HRD) 
· Provide secretarial support to JRG management team, including arrange meeting/travel logistics, minutes taking, creating PowerPoint slides…etc.
· Provide general support to RSC staff and visitors

People Management and Development (20%)
· Recruit, train, coach and develop ADM staff
· Allocate tasks and assignments to ADM staff and monitor their performance; ensure that results are measured against standards, while making necessary changes along the way
· Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals

Event Management (15%)
· Organize/support company events and staff activities, e.g., RSC birthday party, JRG townhall, …etc.
· Other ad-hoc tasks as assigned

Requirements:

An energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executives support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

1. Minimum education requirement
· Degree holder in business admin or related disciplines

2. Relevant experience and minimum years required
· 8-10 years of proven office management, administrative, or assistant experience
· 3-5 years office management experience preferred

3. Knowledge, skills, and competence requirements
· Good command of spoken and written English and Mandarin
· Good digital/technology software skills and good at MS Office Applications
· Logical & positive thinking, proactive, with professional attitude, excellent communication and interpersonal skills
· Sound knowledge and strong in planning, office administration management and people management
· Attention to detail and problem-solving skills; good at time management skills and ability to multitask and prioritize work

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