Accounts Receivable and Billing Specialist

When our values align, there's no limit to what we can achieve.

At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

• Processes approved invoices in the Oracle R12 system. Checks for accuracy and ensure that invoice meets clients and contracts specifications

• Collaborates with Project Financial Managers to ensure accurate, complete, and timely client billings.

• Interacts with clients and Project Financial Analyst and Project Managers to review, reconcile billing issues and create/maintain client contact records

• Reports, investigates and resolves any billing irregularities, aged billing discrepancies and payment issues with the Collections Representative, Finance and Project Managers;

• Manages monthly client invoicing for completion within established financial deadlines.

• Raises invoices in Oracle, ensures invoices are printed and dispatched in timely fashion

• Prepares of domestic/international customer invoices when requested

• Checks for accuracy with respect to customer and local statutory needs, and with respect to applied VAT

• Resolute of queries from clients, finance personnel and PFA on a timely basis

• Maintains files billing paperwork, client correspondence and invoice backup

• Adheres to department key controls. Upon project setup in financial systems, review project profile to ensure accuracy of header information.

• At contract signature, reconcile billing milestones with total contract budget and work with Project Setup Group as needed to correct inconsistencies.

• Review billing milestones upon each budget change to ensure data accuracy and consistency.

• Prepare reports of project expenditure items for review by Project Financial Analyst, Project Leader, and others as needed, in preparation for billing on a regular basis.

• Create billing events in accordance with contracted milestones or units and per discussion with Project Leader and Project Financial Analyst.

• Work with Project Financial Analysts to conduct analysis of deferred and unbilled balances on studies.

• Perform detailed analyses on project expenditures, as requested by Project Leaders or Project Financial Analysts, by investigating source systems.

• Work with Project Financial Analysts to resolve issues with project setups, invoicing errors, etc.

• Direct and follow up on AP reclasses and investigate additional information required based on client queries.

• Serve as the primary point of contact for ad-hoc queries and reporting to the business; resolve and respond to all queries in a timely manner.

• Reconcile and provide billing information to Business Operations upon study closure to ensure accuracy of project close out.

• Monitor billing progress against budget and coordinate with Business Operations on changes in scope.

• Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner

• Provides general assistance to Billing Supervisor as necessary

• Provides training and support to other members of the AR Department and other staff as requested