Advertising Operations Specialist

This is a six-month temporary position where you will handle advertising paperwork management, vendor support, marketing PR & approvals, and invoice review & payment coordination.

• Main Responsibilities:
• Process advertising contracts and insertion orders ensuring all documentation is complete and accurate.
• Facilitate the qualification process for new vendors by coordinating internal requirements and necessary documentation for onboarding.
• Assist in creating, reviewing, and managing marketing and public relations materials to ensure timely approvals and alignment with brand standards.
• Verify advertising invoices and manage payment workflows to ensure documentation aligns with campaign deliverables and proof of performance.
• Collect and analyze advertising performance data to create comprehensive monthly and quarterly reports.

Requirements:

• Bachelor's degree in Marketing, Business, Communications, or related field.
• 2-4 years of experience in a marketing, advertising operations, or media buying role.
• Strong understanding of advertising terms and contract processes.
• Proficiency in Excel, Google Sheets, or other reporting tools.
• Detail-oriented with strong analytical and organizational skills.
• Ability to work cross-functionally and manage multiple priorities.

Preferred Qualifications:

• Experience with advertising platforms (e.g., Google Ads, Meta, programmatic tools).
• Familiarity with financial workflows and vendor management systems.
• Excellent written and verbal communication skills.

EEO Statement:

We are an equal opportunity employer embracing diversity in our employee population. We provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, marital status, pregnancy, genetic information, or any other legally protected status.