Office Manager/Administration Manager
3 weeks ago
Job Description:
We are a fully integrated global law firm with a presence across five continents and more than 40 offices. Our Taipei office is currently seeking an Administrative Manager to support the Director of Administration in overseeing the day-to-day operations.
Key Responsibilities:
- Assist the Director of Administration in financial management tasks such as budgeting, variance analysis, billing, and collections. "No need Professional Finance/Accounting Experience; the role will support these"
- Manage facilities by liaising with building management and overseeing vendor relations for office supplies, furniture, and equipment.
- Supervise non-exempt support staff, coordinate workflow, and manage staffing.
- Monitor timekeeping, review inventory, and prepare financial reports.
- Conduct operational audits, manage records and library, oversee telecommunications and computer systems, and support litigation activities.
- Handle staff personnel matters in compliance with employment laws and coordinate with HR Business Partner.
- Provide interim support to lawyers and assist in performance management, salary planning, benefits enrollment, and recruiting.
- Undertake any other duties to ensure efficient support to lawyers and clients.
- Assist in organizing events for the Taipei office.
Candidate Profile:
- Bachelor's degree in a business-related field preferred.
- Minimum of 5 years of office management experience with expertise in accounting/bookkeeping, personnel management, and technology systems.
- Proficiency in mathematical and accounting concepts.
- Strong analytical skills and ability to follow instructions.
- Excellent interpersonal and communication skills in both Chinese and English.
- Adaptability to changing work environments.
- Strong organizational and planning abilities.
- Experience in managing multiple priorities in a demanding setting.
- Proficient in Windows and Microsoft Office Applications; familiarity with law firm billing and HR systems is advantageous.
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